A little about me: I grew up in a military household. My parents were both office administrators, so it seems natural that I would gravitate toward that same field. Going forward, I was lucky enough to have learned office administration at an early age. This gave me the solid base in administration to grow and change with the times. Plus it made me one hell of a typist! My education and experience have given me a vast knowledge of the administrative and procurement fields. My military training enhanced that knowledge by strengthening my already strong work ethic. Fortunately, my natural gregariousness coupled with my enthusiasm has resulted in my forging lasting professional and personal relationships.
The following is a sort of expanded resume with highlights of my recent job experience. Visit the “Samples” page to see some examples of my work.
If you have any questions or need further clarification, please feel free to contact me. Thank you!
SENIOR ADMINISTRATIVE SPECIALIST
Over 15 years experience in Media, Financial Services Industries & Federal Agencies. Demonstrated ability to improve office efficiency & effectiveness by providing expertise in supporting & managing projects. Effective communicator & team player with a successful record of keeping pace with changing business environments. Demonstrated skill in meeting compressed multiple deadlines.
Proficient in both PC and Mac operating systems, including: Word, Excel, PowerPoint, Outlook, Entourage; Adobe Creative Suites (PhotoShop, Illustrator, Dreamweaver, InDesign, Acrobat); Visio; SharePoint; Bento; File Maker, WordPress, TypePad, Freeway and various online applications (GoTo Meeting; Skype; etc.)
WEB PROJECT COORDINATOR/ EXECUTIVE ASSISTANT – McKesson, San Francisco, CA
Organized, managed off-site meetings and events, team schedules and travel. Coordinated project and production activities (traffic). Provided executive support for Director of Marketing and team of six direct reports. Created PowerPoint presentations, spreadsheets and Word documents by consolidating content received from multiple sources. Coordinated and executed outbound communications about team activities (incl newsletter). Managed team SharePoint site, library of subscriptions, and database of web assets & projects.
* Successfully coordinated, created, and managed multiple SharePoint sub-sites and workspaces.
* Successfully rebooted the department’s email newsletter that had been floundering for over a year.
* Successfully managed team SharePoint site and maintained industry periodical subscriptions for corporate web team library.
Assisted with managing team schedules and coordinate project and production activities (traffic) so web team “promise” dates were met; ensured project sign-off at appropriate stages of publishing projects.
Provided administrative support for Director of Marketing and team of six direct reports.
Organized the details of team events and cross-group trainings and strategy sessions, including planning agendas and coordinating with creative agencies and content creators on presentations.
Contributed to special projects, including soliciting, collecting and writing new and updated content for the website and prepared collateral material, graphics and photos; uploaded and maintained assets in production environment and publishing tools.
Monitored website customer feedback, triage and responded to requests and route to team members for resolution.
Created PowerPoint presentations, spreadsheets and Word documents by consolidating content/edits received from multiple sources and revise as needed.
Coordinated and executed outbound communications about team activities.
Prepared and distributed communications and analytics reports.
Initiated and promoted social media usage across McKesson’s websites.
Maintained and updated database of web assets and project files.
Provided presentation, media, and administrative support to all departments in the company, as well as local, national, and international sales reps; and national & international advertisers. Created and implemented dynamic multi-media presentations, media kits, “sell sheets” and etc. via design skills with (but not limited to) PowerPoint, InDesign and PhotoShop. Served as Producer/Project Manager for the re-design and maintenance of the prn.com website. Created and implemented multi-media presentations for the Internet, FTP, CD, DVD, or tape, culled from a wide variety of audio/visual sources. On many occasions my expertise and swift work ethic has directly been responsible for the closing of multi-million dollar advertising deals with national and international advertisers.
* Successfully served as Project Manager for the complete redesign of the company’s website.
* Successfully streamlined the process of fulfilling the daily multiple media requests from national and international sales reps and clients
* Successfully managed and facilitated meetings with company officers and internal and external clients
* Successfully reduced the size of multi-media PowerPoint presentations via knowledge of PhotoShop.
* Successfully created and maintained digital archive of film and image media for clients and sales reps.
* Successfully created and executed multimedia presentations for internal and external clients, resulting in record breaking sales numbers.
Provided executive support to SVP & VP in Technology Internal & External Operations department. Managed multiple calendars/travel schedules. Aided in support of staff of over 300 employees. Participated in pilot presentations & online programs. Served on committees created for the advancement of Administrative Assistants and recruited members ensuring the committee’s success. Created and maintained detailed travel related tracking systems. Coordinated & facilitated department meetings. Designed, created, & maintained quarterly department email newsletters. Designed, created & executed dynamic presentations for the SVP, VP and staff.
Head of Admin Dept – supervised statewide administrative staff of approximately 20 people.
Responsible for applying the principles and practices of budget formulation and budget execution for all administrative budgets, developing, categorizing and analyzing quantitative budget data.
Performed all human resources/personnel procedures and policies.
Warranted Contracting Officer, – purchased all equipment, supplies, and services in accordance with the Federal Acquisition Regulations, independently reviewed requests for validity against each office’s existing budget.
Created Request for Proposals (RFP) and Request for Quotes (RFQ) in accordance with the Federal Acquisition Regulations.
Leasing Agent/Coordinator for all Arizona Farm Service Agency Offices; Coordinated and maintained all travel and travel expenditures of all employees; Managed “vehicle fleet”.
Cut any necessary checks and/or made small purchases with the federal credit card.
Entered into Blanket Purchase Agreements for services that were needed on a continual basis.
Entered into and maintained maintenance agreements for all office equipment in compliance with the Federal Acquisition Regulations.
Insight Express: PowerPoint Specialist for multiple projects, heavy on importing and formatting Excel data into charts.
Dallabrida & Associates: Account Executive, providing administrative and technical support to VP & Account Team in implementation, coordination, and administrative aspects of assigned accounts and projects. Responsible for monthly production (review, writing, proofing, editing, communications) of award winning (now defunct) information web site “positivewords.com.”
Bay Area Reporter – Ongoing: Bi-weekly lifestyle columnist for print and online editions.
Designer/Webmaster of Liza Minnelli’s official website: www.officiallizaminnelli.com
Designer/Webmaster of the award winning Judy Garland website: www.thejudyroom.com
Researcher, Author, Presentation Specialist for the San Francisco Silent Film Festival: www.silentfilm.org
Over 1,500 hours of additional vocational training in PhotoShop; PowerPoint; Dreamweaver; SharePoint; Contract Administration, Federal Acquisition Regulations; Microsoft Office