General administrative office work can be tedious, keeping you from focusing on your business. I can help you free up that time! Below are details of what I can do for you, based on over 25 years of experience in a variety of industries. Check out the “Resume” tab above for details.
If there’s anything you don’t see, be sure to ask! Rates vary by services and the scope of work. Click on the “Rates” tab above for details.
I have successfully been an Executive and/or Administrative Assistant for several different types of businesses, from start-up to corporate. I have successfully supported EVPs, SVPs, VPs, and managers resulting in increased productivity. Most executives and managers are looking for great organization skills coupled with a professionalism and “can do” attitude when looking for the perfect assistant. You get all of that and more when you hire me. There isn’t anything I can’t do once I put my mind to it!
I have successfully managed or coordinated a wide variety of projects. These have ranged from the complete redesign of a company’s website to the reinstating of a departmental newsletter. Project management and coordination is all about “attention to detail.” Staying organized is the key, as is being prudent with swift documentation, follow-up and above all: Communication!
Everyone needs great meeting management, whether it be online or in person. The setting up, gathering all the presentation materials, knowing how to work the equipment and/or mobile devices (iPad, etc.) are all skills that I’ve acquired. I’m a natural with all things electronic, which helps – especially if one needs to trouble shoot across various platforms (PC, Mac, etc.). Rest assured that I can ensure your meeting runs without a hitch!
I have 15+ years experience as a warranted Contracting Officer and Purchasing Agent. I’ve successfully prepared RFQs (Request for Quote) and RFPs (Request for Proposal), and managed the opening of sealed bids and their results. As a Purchasing Agent, I’ve researched and compared prices/quotes for everything from equipment to services. I’ve also successfully researched leases for office moves. And coordinated the moves themselves. Procurement/Purchasing can be fun because many times it’s like hunting for the best bargain or bang for your buck!
Do you need to sync your calendars from your desktop to your mobile devices? Do you need to merge Outlook with Google or iCal or any other platform? Naturally, I can do it. I can also help you juggle meetings by managing your calendar for you. I have the experience and expertise to take this sometimes frustrating task off your plate.
I have successfully been an Office Manager managing administrative departments and multiple employees. This includes personnel management along with ensuring your office runs smoothly. Let me know what your needs are. I’m sure I can help you out, especially if you need some office organization.
I’ve transcribed and/or taken notes for all manner of meetings or events. Being a fast typist, I can take live notes and reformat them into an accurate, succinct transcription of the meeting/event. That’s the “Admin Geek” in me coming out!
The Internet has made making travel arrangements a breeze. Usually. Still, it takes time and even perseverance to get that perfect price or itinerary. Traveling can be very disruptive. Let me help ease that by taking it off your plate and following up with the organization of your receipts for your travel voucher to your bookkeeper. Or for you, whichever is appropriate.
This goes along with Project Management above. The key is organization, prudent and swift communication, plus getting and comparing quotes from the venues. Also key is knowing ahead of time exactly what is needed for the event so there aren’t any surprises. Who’s planning it and what are their specific needs? We all know how hotels or conference facilities charge for every item (extension cords, markers, etc.). I’m not above lugging a box of supplies to and from the event. Add to that the need for breakfast/lunch/dinner arrangements, plus hotel rooms (special block rates, etc.) and you have an organizational nightmare if not taken care of by the right person. I’m that person! I’ve successfully planned many events over the years. Again, it all comes down to organization, communication, and experience.
Thanks to Excel, keeping track of budgets is easier than ever. However, it’s another one of those nagging items that I know you’d love to avoid. Most budget needs, outside of a budget department for a huge corporation, are mainly checks and balances. Keeping track of receipts. Keeping track of what’s being expended and what that expenditure is for. Things like that. This goes along with the office organization as well. This is another item I can take off your plate!
Do you have any other office needs not addressed here? Let me know, I’m sure I can help you out!